The Registrar

Graduates or students may apply for academic records in person, online, or through authorized representative.

• Graduates or students may fill out a REQUEST FORM (REF-F05) at The Registrar. The Contact Services Staff shall give instructions on how to fill out the Request Form and give a concise explanation of the procedure. A valid student ID or Registration Form shall be required from enrolled students.

• The requesting party may register and log in to the online facility to request for academic records. The online facility allows The Registrar to verify the identity of students or graduates. Only graduates, enrolled students, or former students who were able to obtain a Student Clearance are allowed to register and request for student records using the online facility. Online requests are processed upon remittance of the prescribed fees.

• The requesting party may also send representative and present two (2) valid IDs , a signed Authorization Letter, and photocopies of two (2) valid IDs of the student graduate.

• Requests made by phone or through social media are not honored and disclosure of any student information by phone is not allowed under any circumstance.

• The Contact Service Staff of The Registrar verifies the Student Clearance of the requesting party and sees to it that a complete set of requirements was submitted before accepting the request and forwarding it to the Record Evaluator for processing.

• When claiming documents at The Registrar, the requesting party must present the official receipt. If a third party is claiming the academic records (2) valid IDs of the representative, a signed Authorization Letter, and photocopies of two (2) valid IDs of the graduate or student are required.

• The Contract Services Staff validates the signatures of the requesting party and the authorized representative before ant academic record is released. A Received claim is then sign by the graduate, student or the representative.

Other Requirements:

• Affidavit for requests for second copies of diploma or certificates and Certificates of transfer Credential

• Damaged Diploma if requesting for a replacement

• Clear (powder) copies of diploma or certificate, TOR, etc for Certified True Copies of documents

• Two (2) clear (powder) copies of TOR, two (2) reduced photocopies of Diploma and accomplished CHED Endorsement Form for CHED Authentication and Verification (CAV) request.

The Online Student Record Application (OSRA) allows the student and alumni of DLSMHSI or their designate to officially request for academic records online. By using the platform, or by communicating electronically with The Registrar for such purpose, the requesting party is presumed to be the owner of the records being requested or is duly authorized by the latter and becomes legally bound by a set of Terms and Conditions.

• Reasonable care shall be taken by DLSMHSI to determine the legitimacy of all requests submitted through OSRA.

• The contents of the online platform may change without prior notice, hence, the requesting party is expected to read through and agree with these terms and conditions each time a request is submitted.

• In confirming every online request, the requesting party accepts the sole responsibility for any student or personal information provided herein and for any pain of penalty arising from the requesting party’s negligence, misuse, non-compliance, or misrepresentation not withstanding denial of the request.

• DLSMHSI and The Registrar disclaims to the fullest extent permitted by law all liability for any claims, penalties, losses, costs, expenses, or damages of any kind including any indirect loss or damage incurred by alumni, former students, or current students arising out of, in relation to, or in connection with your access to, use of, inability to use, reliance on the functioning, or unauthorized access to or alteration of this online platform.

• Email is not a secure form of communication and any information sent by mail is done at the client’s own risk.

• A student’s privacy is important to DLSMHSI. The Registrar aims to strike a fair balance between the student’s personal privacy and ensuring clients obtain the full value of the OSRA and the services it offers.

• OSRA is powered by www.formsite.com and will require information that will enable The Registrar to deal with requests. DLSMHSI may use the directory information of students for future email mailings, notifications, and general correspondence regarding the services, projects, and program offerings of DLSMHSI.

• The information provided by clients shall be kept confidential and shall be used only in accordance with relevant policies and procedures.